OFFICE MANAGER

As Office Manager, you will ensure the smooth administrative running of the office and provide support for field operations, liaising with management, site teams, and suppliers.

Main Responsibilities

• Ensure the day-to-day management of the office
• Manage mail, generic emails, and calls
• Organize physical and digital archiving
• Prepare administrative documents and reports
• Monitor supplier and service provider contracts
• Administrative coordination with sites
• Prepare site access files (badges, documents)
• Monitor staff travel (travel, accommodation)
• Provide logistical support to field teams
• Act as liaison between the office and operational teams
• Manage office orders
• Monitor local suppliers
• Organize transportation and accommodation
• Manage administrative supplies and consumables
• Provide support for equipment imports (administrative documents)
• Organize meetings and travel
• Prepare presentations and reports
• Write meeting minutes
• Manage executive calendars
• Welcome visitors and partners

Profil

Education

• Bachelor’s degree/Master’s degree in management, administration, or HR

Required experience

• Minimum of 5 years’ experience as an Office Manager or in a similar position
• Experience in a mining, industrial, or construction company highly appreciated

Knowledge/Skills and abilities

• Excellent organizational and priority management skills
• Proficiency in Excel, Word, and Outlook.
• Rigorous
• Autonomy
• Discretion
• Responsiveness
• Ability to manage multiple emergencies

Language skills

• Proficiency in French (spoken and written)
• Proficiency in professional English is highly appreciated.

Informations contractuelles

• Position based in Abidjan with regular interactions with sites within the country
• International and demanding environment
• Key position within the organization